LLPOA Board of Directors Meeting
Minutes for November 10, 2023
Board Members Present:
Steve Savage Randy Roesner Stan Wilson Karen Bowman-Dillenburg Jim Skulstad Steve Kastning Shelley Williams Gregg Malmstrom Arland Dillenburg
Visitors:
Elaine Noel, Larry Schultz, Nicole and Darin Tiedt
Visitors Comments:
Darin Tiedt talked to the Board about the by-laws and enforcement. A Board member talked with Jeremy Johnson and learned that his office went out around the lake to locate campers still on their property. He will be sending letters to all the camper owners that he finds to get the camper off or they will be fined. Darin was told about the updates and upgrades that the Board is working on including updating the bylaws with punitive damages.
LLPRD:
The buoys are out, docks are out, Lake District machines are put away, and trapping has commenced.
LLPOA and LLPRD Communication committees are meeting on Monday to go over the website update that is still in progress.
Approval of Minutes of Board Meeting September 8, 2023:
Steve Savage made a motion to approve the minutes of October 20, 2023; Jim Skulstad seconded the motion. Motion carried – minutes approved.
Approval of Disbursements:
Karen Bowman-Dillenburg made a motion to approve the disbursements for October and November 2023. Stan Wilson seconded. The Brunette Tax and Accounting bill was questioned. It is for the tax return and Audit. The Cecil Trucking paid bill was questioned. Thomas said it was for the compost turning and an evacuation route that is part of the Firewise program. The Alex Peter bill was questioned if it was for tree service and if they took bids on them. The bill was for cutting trees for the same amount as last year and they did not get bids on them. The Cecil trucking bill to be paid was questioned. Thomas said it was for the Morning Star Evacuation route. The billing was questioned for Fletcher. It was for work on the website for things that they asked to get done. It was questioned if the A+ Air Conditioning and Heating bill was just for a check-up. It was confirmed. Motion carried.
Outside Managers Report:
It was said that things are looking good coming to the end of the season.
Office Manager Report:
Thomas told the Board articles are due and that the information will be sent to the printer. He asked that they turn in what they want in the Smoke Signals by the beginning of next week. He also said that he needs everything that needs approval from the Board today so that it can be sent to the printer. Thomas was complemented by a board member on his professional and timely supplying of information that was requested.
Action Items:
To get money from the DNR for the Firewise project for next year, the DNR is requiring that the Association does more education. If they put the FireWise handout in the mailing, they can potentially get up to $8000 for next year’s project. The handout is going to go into the mailing.
Officers Reports:
President Steve Kastning:
Steve Kastning said he was contacted through email to set up an exotic pet drop off at the lodge. The requester asked that she not be charged a rental fee. Steve talked about using one of the garages. Stan Wilson made a motion to approve the request based upon confirmation of liability insurance at the County. Shelley Williams seconded. Motion carried.
Vice President Gregg Malmstrom:
Nothing to report.
Secretary Shelley Williams:
Nothing to report.
Treasurer Stan Wilson:
Stan Wilson said he will cover it in finance.
It was decided that they should remove the Secretary and Treasurer’s report from the agenda because Treasurer’s is covered in Finance and Secretary is just recording so they have nothing to report.
Committee Reports:
Architectural:
The Architectural Committee rejected Cleave’s request for a variance request. The County also rejected the variance request. There was another variance request from Asmuth to place a garage 2 feet from his property line. The Architectural Committee is going to deny this request. The Architectural Committee is going to have a meeting with Jeremy Johnson on 29th to discuss the variance process.
Beach Clubs:
Beach Club talked to Dave Walton on requests on a couple Beach Clubs for next year. Beach Club committee is going to meet over the winter to revise the Beach Club rules if needed.
Buildings and Grounds:
Finance is meeting with Dave Walton next week to go over the five to ten year plan on lodge maintenance and repairs.
By-Laws & Legal:
They are waiting for the decision from the attorney and where they are at with the lawsuit. Legal is going to talk with the attorney concerning legal charges for the remainder of this year and what will be needed in the budget for next year
Communication:
Communication is meeting with Kristin Allen (LLPRD) at 10 on Monday to review wants and needs on the website. They would also like to look for a new website development resource. There was a discussion about the website issues and needs. Communication was asked to get estimates together on what is wanted.
Camping:
It was suggested that they have a joint meeting with Architectural and camping to go over how bylaws align with the County ordinances. There was a discussion about bylaw changes including punitive damages. There was a discussion about camping lots leaving vehicles on their lots over the winter months. County can enforce clean up of properties for junk. The Board is going to write a letter to the camping violator.
Finance:
They are going to talk with Dave Walton regarding his wish list for future projects and set up a 5 /10-year plan for the budget. There was a meeting held to go over the true cost of Beach Clubs. There were some direct expenses that were not considered in the past. The Board discussed the Beach Club expenses and dues. It was suggested that an explanation of variance be included if over a certain amount. Since everyone sees the expenses each month, it was agreed each Board member can bring any budget variances to the meeting for discussion.
The Board went over the breakdown of the compost budget and how the proposed 2024 rate was set. The Board also discussed changing the hours of the compost site and the space in the compost site. Steve Savage made a motion to approve setting the compost rate to $50.00 for Legend Lake Association members and $70.00 for other Lake Associations. Karen Bowman-Dillenburg seconded. Motion carried.
Forestry and Outlots:
The market has fallen off for pulp so they are going to wait to cut trees.
Nominating:
Nothing to report.
Personnel:
The Personnel committee will be meeting Tuesday to due employee evaluations.
Property Sales:
It was suggested that they have detailed report on each property that is purchased and sold, including the purchase price, all expenses, and income on each lot. The Board discussed the request and is going to work on a format.
They discussed the price on the Straight Arrow property left. It was decided to leave the minimum bid at $12,000 and post it in the Smoke Signals and on the website.
Purchasing:
Nothing to report, it will be discussed during the budgeting process.
Roads and Security:
Nothing to report.
Other Business:
They are having a problem getting an Architectural and Landscape drawing for the flag pole project. They now have an architect to draw up the project and they are going to meet with her and Jeremy Johnson regarding the project. They are going to do an email poll of the Board once they get information to get it in the Smoke Signals. The Board discussed the project and who can purchase bricks. It was suggested to have a dedication ceremony, have the Menominee Veterans Association attend, and have an honor song.
Thomas Strebel questioned if they changed the compost hours for next year because they want to add it to the compost site form in the annual mailing. The Board discussed the hour change. Steve Savage made a motion to change the hours and asked Dave Walton to keep track of the complaints. If there are too many complaints, they will switch it back the following year. Stan Wilson seconded. Motion carried.
Randy Roesner made a motion to adjourn the meeting. Gregg Malmstrom seconded. Motion carried.
Meeting Adjourned.
Next meeting is Friday, December 8, 2023 at 3:00 p.m.
Submitted by:
Shelley Williams, Secretary
Board of Director