BOARD OF COMMISSIONERS MEETING
LEGEND LAKE PROTECTION AND REHABILITATION DISTRICT
LEGEND LAKE LODGE-KESHENA, WISCONSIN
November 30, 2023
Commissioner Tom Ittner called the meeting to order 9am.
Commissioners Present:
Tom Ittner & Tom Moutvic on Zoom, Robert Clark, Jeremy Johnson, Denise Gilane, Kristin Allen, and Greg Malmstrom
Visitors:
None
Approval of the Agenda:
Jeremy Johnson made a motion to move Agenda item #9 before the Committee reports #8 of the agenda. Gregg Malmstrom seconded. Motion carried
Public Input:
None
Approval of Previous Meeting Minutes:
Motion by Kristin Allen to approve the October 30, 2023. Second by Tom Moutvic. Motion carried
Correspondence:
Jeremy Johnson said he has been talking with the DNR about buoy placement. We need to find the ordinance with the buoy placement for Legend Lake. They will ask the DNR to find the original ordinance to review which they have on file.
Cash Balance Report:
Tom Moutvic went over the cash balances.
Approval of Disbursements:
Tom Moutvic went over the disbursements. Jeremy shared about the dam #3 cut out repair. They did it when the water was low, and they did a good job. A check for $2,000 was a partial payment for the LLPOA website, more to come in the Communication report. Jeremy Johnson made a motion to approve the report & disbursements. Bob Clark seconded. Motion carried.
2024 Lake Management Plan:
Jeremy Johnson discussed that everything has been submitted with Onterra for 2024 & 2025 and sent to the DNR via the Grant Application. The DNR said we are over the cap of 50K, we will have to make adjustments and/or pay the additional $4,000 of the share/grant by lowering the percentage amount we are requesting from the DNR. Instead of removing things from the application/state share we would like to keep the scope of the grant intact.
Motion by Jeremy Johnson to accept the State Grant funding for $50,000 for three grant applications and pay the additional $4,000 from the PRD budget. Second by Gregg Malmstrom. Motion carried.
Chairman’s Report:
Tom Ittner nothing to report
Lake Manager:
Steve Schuh called Tom Ittner and discussed the issues with the red truck. Fox Valley Truck/Shawano came in with a bid for $3,900 for the repairs. The truck is 2004 with 87K miles. Sounds like general maintenance for this vehicle to keep it on the road. Motion by Tom Ittner to go ahead with the truck repairs based on the invoice which includes eight injectors, gaskets, brakes, rotors and labor. Second by Jeremy Johnson. Motion carried.
Dam Inspector:
Tom Ittner said that Lisa Wilson said everything is fine with the dam. The new dam repair has been completed. No additional moisture. The lake is frozen over this morning.
Lake Maintenance:
Nothing going on this time of year
Adopt-A-Shore:
Tom Moutvic no report
Responsible Boating Committee:
Kristin Allen said they added the slow no wake maps to the recent Smoke Signals. The intern is going to stick around in 2024.
Communications:
Kristin and Kit have not met for the Lake Faire for 2024. No discussion on the website.
Sanitary:
We need an invoice from Jeremy Johnson for the septic system on the software for 2024.
Law Enforcement:
Denise & Gregg nothing to add. Jeremy Johnson talked to Mike Vreeke, prior Boat Patrol for the County and he said you really have to have your own police department to pull someone over. A Constable can just give tickets, best way to go forward is offer a special incentive at year end for all deputies. They will invite Justin Hoffman to the next meeting. Put early on the agenda.
Fish:
Nothing to report
Legal:
Nothing to report
Auxiliary Approved Meeting Reports:
Nothing to report
Personnel:
Tom Ittner said the personnel committee will meet on December 15, 2023 at 9am. Next steps going forward. We need to hear officially from Arland that he is retiring. Arland will be invited to this meeting. A letter should be submitted to the Board with an effective date. Jeremy will contact Arland.
Old Business:
Dam 3 Repairs:
Bob Clark, Tom Ittner & Kristin Allen flew a drone over Sand Lake and found no pipe. It should have been exposed with the lower water level. Bob discussed the DNR maps & drawings from Issacson from 1970. Maybe additional information could be found in Madison. It really needs to be inspected.
New Business:
CBCW 2024 Grant Resolution:
Motion by Jeremy Johnson to approve the CBCW 2024 grant Resolution with the DNR dated October 30, 2023. Second by Bob Clark. Motion carried.
Insurance Renewal:
Did not get the renewal yet.
Review Updated budget:
Over budget on the boat launch/repair line item. Motion by Jeremy Johnson to move money from the non-lapsing boat launch fee funds to the expense boat launch/repair line item in the amount of $12,611.00. Second by Gregg Malmstrom. Motion carried.
Over budget line item is Boater Safety/Responsible Boating(RBC) by $3,500. Moving money from the unallocated funds line item of the budget. Motion by Gregg Malmstrom to move $3,500 from the unallocated funds to cover the Boater Safety/Boating expense line item. Second by Kristin Allen. Motion carried.
Annual Harvest Ball or Gift Cards:
We gave all employees last year one hundred dollars. Motion by Tom Moutvic to raise the employee gift to $125.00 for this year for each employee. Second by Kristin Allen. Motion carried.
Meeting adjourned.
The Board discussed and set the next meeting on Tuesday, December 19, 2023, at 9:00 am.
Kristin Allen, Secretary