LLPOA Board of Directors Meeting
Minutes for August 9, 2024
Board Members Present:
Steve Savage, Randy Roesner, Stan Wilson, Karen Bowman-Dillenburg, Shelley Williams, Gregg Malmstrom, Steve Kastning, Darin Tiedt
Board Members Excused:
Jim Skulstad
Visitors:
Thomas Strebel
Visitors Comments:
No visitors.
LLPRD:
The Lake District is having the Lake Fair is on August 17th and tomorrow August 10th is the Lake District’s Annual meeting at 9:00 am. The water quality is great and the lake level is up.
The underwater pipe and valve near the dam were discussed and its purpose is unknown. Therefore, the LLPRD plan is to cap it off.
The Board was told about the plans for the Lake Fair and the log rolling was discussed.
The selling of the Responsible Boating Committee apparel was brought up. They do not like where the apparel is placed. The proposed square option is not going to be approved and after talking with the auditor, the comingling of sales cannot be done. There was a discussion about the apparel. They will work on the problem outside the Board meeting.
MCTA:
No report.
Approval of Minutes of Board Meeting of July 12, 2024:
Steve Savage made a motion to approve the minutes for July 12, 2024. Gregg Malmstrom seconded the motion. Motion for approval of minutes carried.
Information that was pulled from the website of what should go into minutes was passed out to the Board.
Approval of Disbursements:
It was asked if the late fee on the credit card occurred because of the holiday. The President said he will explain the late fee later. Philip Malenfant billing was questioned and disclosed he is the person who is working on the website. It was asked why there was a bill for Thomas Strebel, Thomas said it was for mileage. The payment to Randy Roesner is for a Dropbox service to move large files for the website. Steve Savage made a motion to approve the disbursements for July 2024 and August 2024. Shelley Williams seconded. Motion carried.
Outside Managers Report:
The Board discussed Pat Gowey using the Association’s private property as a launch and putting their docks together, blocking the Lake District who uses that site to unload harvested weeds. He is also using the Association’s boat launches and power loading making a big hole on the Silver Canoe boat launch. He has been spoken to a number of times about this. The Board is going to send him a warning letter that he needs to use the public launches. They are also going to get the Lake District involved.
Office Managers Report:
Thomas Strebel asked for any corrections to the committee list in the packet, he needs the list for putting the information in the Smoke Signals. He also told the Board the deadline for the Smoke Signals is August 10th. He said that he has about 1/3rd of the audit information requested put together. The President said if anyone on the Board wants to convey any information, they should get it into the Smoke Signals. The Beach Club Committee used it well this last year.
Action Items:
No action items. The Board asked to remove this from future agendas.
Committee Reports:
Architectural:
Architectural has been quiet.
Beach Clubs:
There was significant tornado damage on several Beach Clubs and the committee created a report assessing each Beach Club. The Chipper has been working on Council Hill and has done a lot of work, but there is still a lot to do. The Committee has been getting a number of emails about the Beach Club clean up and has been responding to them. The Board went over the report and discussed what needs to be done right away.
The altercation with a property owner throwing trees and brush over the fence was discussed. The Sheriff was called and the deputy gave the man a warning.
It was suggested the Board should create a disaster protocol and a communication plan for the future.
The MFL plan was discussed. The DNR has money available for storm damage clean up for organizations including 501C3 organizations. The Association is a 501C4 organization.
Buildings and Grounds:
The committee is keeping tabs on the shored-up shop.
By-Laws & Legal:
They are waiting on the answer if they can collect on the homeowner’s assessment.
Communication:
A Beach Club tile has been designed but not launched for the website, when information is solidified it will be launched. There was an old website on the server that people were still accessing. It has been deleted and these people are being routed to the correct site. LLPOA is now #1 on Google and Bing when you search for LLPOA. The new website is up and running. The office staff is going to be trained to update information on the website.
Camping:
The bylaws concerning the number of campers on the site was discussed. The Board discussed charging for the camping sticker
Finance:
Working through the process of looking at the reserves and the report will be finalized at the next meeting.
Forestry and Outlots:
They have a lot of work yet to do on the compost site. Can get points for the FireWise program for opening the compost site. The Board decided to stay in the FireWise program to finish some of the projects that were started. Steve Savage to provide MFL Information to Board at Setember meeting.
Nominating:
No report.
Personnel:
Ms. Springstroh called to compliment Vinnie on the wonderful job he did at her Beach Club.
Property Sales:
They need to get the finance information on the property they just sold, and they are not ready to set the price on the properties they just purchased. Steve Kastning and Lisa Wilson to provide financial information at September meeting
Purchasing:
No report.
Roads and Security:
No report.
Other Business:
The President talked about doing a few more things to promote the flag project. They are also going to talk to Angie Schneider.
It was questioned that the compost site is back to normal hours and normal operations. Only people with compost tags are being allowed in. Saturday 10 to 2 and no longer any big equipment allowed in. The president confirmed this.
There was a concern at the last meeting concerning a conflict of interest. The president deliberated on the information, and he does not see any conflict of interest. Steve Kastning is going to be the chair of legal committee for the purpose of transparency. There was a discussion of who is going to be on the committee. It is going to be Jim Skulstad, Greg Malmstrom, and Stan Wilson.
The idea of getting a group discount for the members for things like septic tank pumping or LP Gas was discussed. Making a listing of preferred venders was discussed and the problems and liabilities associated with doing this. Purchasing Committee to follow-up/initiate.
Steve Savage made a motion to go into closed session, seconded by Gregg Malmstrom
Steve Savage made a motion to Adjourn, Seconded by Randy Roesner
Next meeting is Friday, September 13, 2024, at 3:00 p.m.
Submitted by:
Darin Tiedt, Secretary
Board of Director