LLPOA Board of Directors Meeting
Minutes for October 11, 2024
Board Members Present:
Randy Roesner, Stan Wilson, Karen Bowman-Dillenburg, Shelley Williams, Gregg Malmstrom, Steve Kastning, Darin Tiedt, Jim Skulstad via Zoom
Board Member Excused:
Steve Savage
Visitors:
Thomas Strebel
Visitors Comments:
No visitor’s comments.
LLPRD:
Lake Patrol was successful; they had an incentive to have patrol on the Lake. The DNR stoked 500 walleye fingerlings and 200 muskies.
MCTA:
They are waiting for the MCTA lawyers to file a brief in response to the dismissal brief.
Approval of Minutes of Board Meeting of August 9, 2024:
Stan Wilson made a motion to approve the minutes for September 13, 2024 as presented. Darin Tiedt seconded the motion. Motion for approval of minutes carried.
Approval of Disbursements:
The Nassco bill was questioned. Thomas said it the bill for the hand towels and toilet paper for the bathrooms. The City of Shawano landfill was questioned. Thomas said it was for junk that was dumped at the compost site and Beach Clubs. The J. Baur billing was questioned. Thomas said it was for redesign of the logo. Stan Wilson made a motion to approve the disbursements. Shelley Williams seconded. Motion carried.
Outside Managers Report:
The Board discussed the problems at the boat launches due to power loading and people using launch boat keys when they should not have launch keys. The Forestry and outlots committee is going to meet with the outside crew to discuss solutions. It was suggested that a reminder be sent out on the website.
Office Managers Report:
Thomas Strebel said he made up new cards for the Board with the Board members information. Since the Beach Club Fund balance will most likely be depleted this year, Thomas asked the Board if they wanted him to just zero out the account or run it negative. The Board discussed and decided the fund balance is the amount in the account. It should be put to zero. Thomas said he called on the outstanding advertising accounts receivable. With J. M. Lawn Care, he only gets an answering machine where he has left several messages; and Nordig’s Magical Gardens has come in and paid his last installment. Thomas confirmed with the Board that he could write off Cat Daddy.
Committee Reports:
Architectural:
There is an unpermitted shed on Mr. Gill’s property. Jeremy Johnson was contacted about this and getting the occupancy review completed. The Board discussed the violation and the bylaws. The rumor of Tim Roberts living in a shed was brought up to Jeremy Johnson and they found out the shed is not permitted. The new Architectural committee members were brought up to speed with the County rules versus the Association rules.
Beach Clubs:
People are still calling on status of clean up of Beach club and leaning trees. Dave Walton has been keeping the Beach Club committee chair informed of the progress. People have also been asked about the Beach Club members cleaning up their own beach clubs. The members were given guidelines to follow to do their own clean up. Council Hills Beach Club has their own FaceBook page. The Board discussed the Beach Club paths that are not cleared and the remaining work that needs to be completed. The Board asked committee members to put together a comprehensive plan to include priorities, timing, cost and scope of work. The Beach Club committee will review details with Finance and subsequently present them at the November Board meeting.
Jeremy Johnson has been allowing people to extend leaving their campers on the lots since it has been nice.
Buildings and Grounds:
The Board discussed the Board members privileges because some members thought they had it for 3 years after they leave the Board. Stan Wilson made a motion that the Board benefits for firewood for $25, free use of the compost site, and zero cost for lodge rental shall terminate once the director leave their position on the Board. Randy Roesner seconded. Motion carried.
By-Laws & Legal:
Not a lot to report, the lawyer is still working on draft. They are still waiting for an answer from the lawyer on the dues.
Communication:
One more level of security was added to word press because of the IT problem at the County and all access information for the website to the head of Personnel. The office personnel were trained on updating parts of the website. They have been meeting with Lake District on the changes to the Boating Responsibly tile of the website.
Camping:
No report.
Finance:
They need to come up with a game plan for the Beach Clubs.
Forestry and Outlots:
The Association cannot change and use the clean up towards the FireWise program, they have to finish the project they started the year. It can be changed for the next project. The FireWise group is having a meeting on October 29th.
The Board reviewed the expenses and income for the year and discussed setting the compost fee for next year. Because of the tornado they should have a $14,000 deficit. Karen Dillenburg made a motion to leave compost site fees the same as projected at $50 for 2025. It was decided that they do not need to make a motion since the Board has decided to keep the fee the same.
Nominating:
No report.
Personnel:
Dave Walton is going to assess the hours and bring it back to the Board. The Board discussed the work that need to be done and the expenses.
Property Sales:
The Association did try to dispute the property assessments for Association’s property, but nothing was changed. The Board discussed setting the pricing of the property that were purchased. The Board set the prices of 4 & 7 Bent Tree at $9000 and $18,000 for 39 Bent Tree as the minimum bid.
Purchasing:
No report.
Roads and Security:
No report.
Other Business:
Due to some circumstances, the Board is going to discuss alternate meeting sites which are allowed in the bylaws.
Thomas reminded the Board that the things that need to go into the Annual mailing has to be approved at the November’s meeting.
Closed Session:
Stan Wilson made a motion to go into closed session. Gregg Malmstrom seconded. Motion carried.
Karen Bowman-Dillenburg made a motion to Adjourn. Darin Tiedt seconded. Motion carried
Next meeting is Friday, November 8, 2024, at 3:00 p.m.
Submitted by:
Darin Tiedt, Secretary
Board of Director