LLPOA Board of Directors Meeting
Minutes for March 14, 2025
Board Members Present:
Steve Kastning, Stan Wilson, Shelley Williams, Gregg Malmstrom, Darin Tiedt, Karen Bowman-Dillenburg, Randy Roesner, Steve Savage via Zoom, Jim Skulstad via Zoom
Visitors Present:
Kristin Allen
Visitors Comments:
Kristin Allen thanked Randy Roesner for all the work he has been doing with Alyce. Kristin talked about the note she received concerning the lack of recycling for her walk the lake event. She had sent an email to the President but did not get a response. The President confirmed he sent the note with the returned check to point out that the recycling was not done as pointed out in the rental contract. The Board discussed the lodge rental and the recycling process. The President apologized to Kristin if she felt that it was a personal attack and that is why he did not respond to her email because his intent may be misinterpreted. Kristin asked the Board to let her know about what was decided on the drawings that were submitted for the new Association logo. Kristin questioned why the two organization list did not get in the Smoke Signals. The Lake District Board thought it was important. The President explained the reasoning for it not being included.
LLPRD:
It was said that the organization list was not discussed at the Lake District meeting. The Lake District is making sure that the maintenance on the harvesters is done. They are not allowing ride along on the harvesters. They are getting replacements for buoys that were damaged last year. They are setting up a payment incent for the deputies that do lake patrol. They had a meeting on the proposed treatment of the lake. All the Tribes questions were answered. They are going to treat in late April or early May. They are combining the lake faire with the craft fair on the 16th of August.
MCTA:
The lawyers are still working on the beginning of discovery.
Approval of Minutes of Board Meeting of February 14, 2025:
The President made a statement that at this time they are looking for approval of the minutes. All actions and results pertaining to the last meeting need to be discussed under appropriate committee or agenda. There was a discussion about if Property Sales is a committee. It was pointed out in the proposed minutes it states Stan Wilson agreed to supply the budget before this meeting, but Stan was not at that meeting so how could he agree to this. It should be changed that he was going to be asked to supply the budget. Darin Tiedt made a motion to approve the minutes with changes. Gregg Malmstrom seconded. Motion carried.
Approval of Disbursements:
Karen Bowman-Dillenburg made a motion to approve the disbursements for February and March 2025. Gregg Malmstrom seconded. The President presented the billing from Eminent Domain Services for services rendered and a discount if they would pay a $25,000 retainer. Stan Wilson made a motion to discuss it later because he wants to get it taken care of today. There is already a motion on the floor. Motion carried. There was a discussion about the legal billing.
Outside Managers Report:
Outside crew is off.
Office Managers Report:
Thomas Strebel said he has been helping Stan with the budget. He reminded the Board that anything that needs to go into the mailing has to be approved at the April meeting. The Smoke Signals was sent out and Thomas is still applying dues payments.
Committee Reports:
Architectural:
Architectural is 95% complete with the Architectural updates to get them in line with the County and the committee needs to go over it before it is presented to the Board. They will discuss at the next meeting.
Beach Clubs:
The committee discussed the changes to the split rail fencing for the Beach Clubs. The proposed changes were gone over. The Board discussed getting input from property owners along side Beach Club. The outside crew is not fixing fence while the Board works on a better solution to the split rail fence.
Buildings and Grounds:
The committee is working on the 5 and 10 year plan for projects for the Association. The items on the list were gone over. The Board was asked for input to the plans. The Board is working on a plan to archive files.
By-Laws & Legal:
The Legal committee presented an overview of the lawsuits so far. The Federal Supreme Court is going to look at the Association’s case. The Board discussed the information in the brief sent to the Supreme Court.
The Legal committee talked about the lobbyist groups they talked to. The plan is to use the lobbyist to make legislation aware of the situation in Menominee County. Steve Savage made a motion to hire MK Lobbyist. Stan Wilson seconded. Roll call Vote: Stan Wilson yes, Shelley Williams yes, Gregg Malmstrom yes, Randolph Roesner yes, Karen Bowman-Dillenburg abstained, Daren Tiedt yes, Jim Skulstad yes, Steve Savage yes, and Steve Kastning yes. 8 yes and 1 abstention.
The Board discussed the billing for Eminent Domain Services. Shelley Williams made a motion to pay the money that they already owe on this bill. Darin Tiedt seconded. Motion carried. The Board discussed the retainer for Eminent Domain Services and what it is for. The Board discussed getting support from legal foundations for suits that get to the Appellate and Supreme Court level. Jim Skulstad made a motion to approve paying the retainer. Stan Wilson seconded. Motion carried with one opposed. Karen Bowman-Dillenburg voted no because she feels the probability of getting a favorable outcome in this case concerning constitutional rights is so low she cannot support the spending of the funds.
Finance:
The Board discussed having a special budget meeting and when. They are meeting at 10:30 on Friday March 21, 2025. A 2026 budget will be sent out by Wednesday by noon for everyone and any responses should be sent to Stan Wilson by noon Thursday.
The finance committee presented the financial proposal to purchase a skid steer and trailer to finish cleaning up the tornado damage on the Beach Club. The Board discussed the $8000 from FireWise to clean up tornado damage but they need to use an outside contractor. Randy Roesner made a motion to proceed with the purchase of the equipment as presented for approximately $40,000. Darin Tiedt seconded. Motion carried.
Communication:
The web hosting service, ipage, is being acquired by another company. The website will have to move to another company and may have some costs to move it over. Some website updates will be done by the office staff, but there are things that the office staff will not be able to perform. The office will be able to update the banner strip, calendar updates, update to forms and permits, and social events. The logo designs submitted were discussed and why it was not selected. They also discussed what they need in a logo.
Camping:
No report.
Forestry and Outlots:
There is going to be little bit of logging being done next year on the west end. They have to go back and clean up for this year.
Nominating:
Steve Savage said he was not going to run again, but offered to stay on the Forestry committee. Stan Wilson said he was going to run for the Board again. Nominating is going to go over how the counting of the ballots will be done. Karen Bowman-Dillenburg said as of today she is not going to run.
Personnel:
No report.
Property Sales:
It was questioned why the prices of the properties were not set at the price discussed at the last meeting. The Board discussed if a vote was taken to set the price and if the committee can change the prices. There was a discussion on the process to set the property prices. Shelley Williams made a motion to set the prices on the three lots to $15,000. Stan Wilson seconded. Property Sales will set up a policy on setting property price.
It was suggested to sell the Beach Clubs that were not set up or maintained to the Tribe. The Board discussed the proposal.
Purchasing:
Already discussed
Roads and Security:
No report.
Other Business:
There was a request for a donation to the Menominee Indian Tribe of Wisconsin’s pow-wow. It was stated about getting these requests to the members. We should not be collecting other people’s money to give away. We are not the Government.
Randy Roesner made a motion to go into closed session. Seconded by Gregg Malmstrom. Motion carried.
Next meeting is Friday, April 11, 2025, at 3:00 p.m.
Submitted by:
Darin Tiedt, Secretary
Board of Director