LLPOA Board of Directors Meeting
Minutes for July 14, 2023
Board Members Present:
Steve Kastning Steve Savage Stan Wilson
Arland Dillenburg Karen Bowman-Dillenburg Randy Roesner
Shelley Williams Gregg Malmstrom Jim Skulstad
Visitors:
Sheriff Rebecca Smith, Sergeant Clint Gorley, Wes Fredericks, Mark Culotta, Richard and Jean Haag, and Gerald Huck
Visitors Comments:
Menominee County Sheriff Rebecca Smith and Menominee County Sheriff Sgt. Clint Gorley advised the board that there have been many burglaries and thefts around the lake. The Sheriff’s Office is seeking help with funding for access to a web-based program called LEADS (Law Enforcement Automated Data System). They gave an overview of the program and explained how they believe it will help the Sheriff’s Office with solving more of the open cases. Action on request was handled under Other Business.
Wes Fredericks Forestry: At meeting to observe and meet the new board, also, reminder that harvesting will be coming up in 2024.
Mark Culotta 41 Deer Path: Voiced concern about the crowds and noise on the water near his house, by the island. He is aware of at least 3 near misses resulting from the crowds, and the issue is ongoing.
Richard Haag and wife 40 Spirit Island: An issue exists with getting to their boat, and an effort was made to fix it with a walkway. It was determined that the fix is considered a dock and not allowed. Talked about finding other solutions.
Gerald Huck 32 Spring Glen: Discussion about boat being blocked in by someone’s dock. The issue is ongoing and already known to LLPOA. Possible resolutions are still being worked on.
LLPRD: Discussion about LLPOA staffing issues for the office and the effect on LLPRD. Arland Dillenburg advised that LLPRD are still working on the dock. Karen Dillenburg advised that she attended the LLPRD meeting to introduce herself. Karen will be working with the LLPRD on shared events/projects.
Approval of Minutes of Board Meeting June 16, 2023:
Jim Skulstad made a motion to approve the minutes; Gregg Malmstrom seconded the motion. Arland Dillenburg asked for discussion relating to an issue that the minutes had listed as resolved but was not. Minutes will be changed to reflect the issue as “not resolved”.
Vote taken, all in favor, minutes approved.
Approval of Disbursements:
Steve Savage made a motion to approve the disbursements for June 2023. Gregg Malmstrom seconded. 1 abstention (Karen Bowman Dillenberg). Discussion regarding entry that had Karen Bowman Dillenbergs’ name attached to it, clarified that it was a reimbursement. Motion carried.
Outside Managers Report:
A written report was submitted. Discussion regarding the report as follows:
- Bat issue at Lodge, possibly put-up bat houses?
- An unknown party attempting (unsuccessfully) to start fire in 5 locations, reported to the Sheriff’s Office.
- Incident regarding suspicious person observed by Dave Walton at the compost site and reported to Sheriff’s Office. The Sheriff’s Office eventually located the subject, and Dave gave a positive identification.
- Discussion about possible advantage of placing surveillance cameras in strategic areas for protection of LLPOA interests. An LLPOA member has offered to pay for surveillance in an area of interest.
- As an extension of interest in Beach Club mowing efficiency that was discussed last year, we are testing a Zero Turn Bobcat Mower. If it proves to be beneficial, we will look at getting something like this in the future. Cost is estimated to be in the range of $10,000.
Office Manager Report:
Office Manager just returned from Medical Leave, no report at this time.
Action Items:
The Architectural Committee will work to streamline communications.
Officers Reports:
President Steve Kastning:
Nothing to report.
Vice President Gregg Malmstrom:
Learning how things work.
Secretary Shelley Williams:
Nothing to report.
Treasurer Stan Wilson:
Budget: We are ahead of goal with collections. We recently got a number of past delinquent dues paid.
Committee Reports:
There was a discussion and committee Chairs were set.
Architectural:
Discussion about Chair of Committee, decision to keep Co-chairs. Will work on streamlining communications. Building/Zoning needs updating with Jeremy Johnson to be taken to County Board when ready.
Beach Clubs:
- Discussion occurred with Tribal Conservation (who talked to the Sheriff) about Tribe having Tribal Members register their boats. They are still working on determining if this can be done with state reciprocity.
- Request to look at Beach Club dues vs. Waterfront dues.
- Next Beach Club meeting will be held on 4th Saturday of July, with additional meeting to follow.
- An issue regarding buoys was resolved amongst the Beach Club users.
- A private Facebook page was created for Council Hill members.
Buildings and Grounds:
- The shed still has issues, and the bat problem is being worked on.
- We need a 5-year assessment (Stan W and Steve K)
- An annual heating/cooling check is needed. Cancelled with Montour, assigned to Dave Walton along with other annual needs.
- Karen Bowman-Dillenburg will talk to LLPRD about the upcoming Lake Faire.
By-Laws & Legal:
Will be discussing in the future what they need to be doing going forward
Communication:
Shelley reported that the Committee met and discussed the website project. A meeting will be taking place soon with the website developer.
Camping:
No report.
Finance:
This item was discussed in the Treasurer’s report.
Forestry and Outlots:
- REVISION FROM JUNE 16 MEETING: Two Association members had their contractors come into the compost site with twenty loads of sand, for which they had an agreement with our crew. It turned out they totally disrespected the agreement and damaged the site. We hired Cecil Excavating to repair the damage and we then billed the members. It has not been resolved yet, as one of the parties who were billed has not paid.
- We need to re-visit the Compost Site Agreement regarding the amount of use i.e. Commercial or lot clearing.
Nominating:
The new Standard Operating Procedure approved last month was distributed to the Board members.
Personnel:
Shelley reported that a posting will be going out for an additional on-call office person.
Property Sales:
We currently own 2 lots on Wood Duck, no sales pending.
Purchasing:
Multiple properties will be coming up under tax foreclosure sales. We need to track these sales. It was decided that a subscription for Shawano Leader is needed to accomplish this. Stan Wilson will get the subscription.
Roads and Security:
Already discussed.
Other Business:
Motion by Stan Wilson to approve funding request from the Sheriff’s Office in the amount of $2,819 for 1 year subscription to LEADS program, with understanding that it will only be for one year. Seconded by Jim Skulstad, all in favor, motion carried.
A lengthy discussion occurred regarding the issue at the Fox Ridge Beach Club (raised by Mr. Huck earlier). It was determined that Jeremy Johnson needs to be contacted about the pin and obtain measurements relating to the riparian rights. K. Bowman-Dillenburg volunteered to handle that.
Closed Session
Motion by Jim Skulstad to go into closed session, seconded by Randy Roesner. All in favor, motion carried.
Motion by Steve Savage to come out of closed session, seconded by Arland Dillenburg, all in favor, motion carried.
There was discussion about getting vending and video machines in the lower area. It was agreed to check into it.
Motion by Steve Savage to adjourn meeting, seconded by Randy Roesner, all in favor, motion carried.
Meeting Adjourned.
Submitted by:
Shelley Williams, Secretary
Board of Director