LLPOA Board of Directors Meeting
Minutes for June 16, 2023
Board Members Present:
Steve Kastning Steve Savage Stan Wilson Arland Dillenburg Karen Bowman-Dillenburg Randy Roesner Shelley Williams Gregg MalmstromJim Skulstad
Visitors:
none
Election of Officers:
President, Vice President, Secretary & Treasurer
Motion by Stan Wilson to nominate Steve Kastning for President. No other nominations for President. Steve Kastning will remain President.
Motion by Steve Kastning to nominate Gregg Malmstrom as Vice President. Discussion about a new board member can not hold the position, Gregg served three prior years, By- Laws do not require them to be concurrent years. No other nominations for Vice President. Gregg Malmstrom will be Vice President.
Motion by Stan Wilson to nominate Shelley Williams as Secretary. No other nominations for Secretary. Shelley Williams will remain Secretary.
Motion by Randy Roesner to nominate Stan Wilson as Treasurer. No other nominations for Treasurer. Stan Wilson will remain Treasurer.
Steve Kastning welcomed the new Board members.
LLPRD:
Steve K. did a quick description of the relationship between the two organizations. A continually evolving relationship exists. Keeping open communication is important.
Approval of Minutes of Board Meeting May 12, 2023:
Steve Savage made a motion to approve the minutes as printed. Stan Wilson seconded. The next meeting will be on July 14, 2023. Motion carried.
Approval of Disbursements:
Discussion about the two lots purchased by the Association.
Steve Savage made a motion to approve the disbursements for May & June 2023. Stan Wilson seconded. Motion carried.
Outside Managers Report:
Dave joined us last year July. Board reviewed Dave’s written report. We do not need him present at our Board meetings, but that could change in the future.
Office Manager Report:
Thomas Strebel not present. Steve read a thank you card from Thomas for the plant he received.
Action Items:
Committee Appointments: see attached document for 2023 – 2024 Committees (draft)
Officers Reports:
President:
Steve K. said the Annual Meeting went well, very receptive members. He hosted the President’s picnic and a social event. Hopefully this event will be carried forward. Brief discussion about the proposed flagpole & engraved bricks.
Vice President:
Arland will discuss agenda items from the Beach Club meeting & Nominating Committee meeting later in the agenda.
Secretary:
Nothing to report.
Treasurer:
Went through Budget at Annual Meeting for 2024, not many questions.
Committee Reports:
Architectural:
Steve K. is looking at changing the process. He thinks there should be a written report for what is going on out around the lake.
Beach Clubs:
Arland shared a couple of situations on two Beach Clubs. He also explained our role as a committee is to guide them through the things that are a concern. Summer meetings will be held the Fourth Saturday at the LLPRD building on Long Lake Road.
Buildings and Grounds:
The new shower doors have been installed and paid for, and they are successfully keeping the water in the shower. The bathroom is opened and new floor coating is working.
By-Laws & Legal:
The lawsuit is in the appellate stage, waiting for an outcome. Discussion about the unregistered boats at beach clubs. Association stickers are needed for all boats tied up at the Beach Club. A Board member will have a conversation with Tribal Conservation about boats being registered.
Communication:
Shelley reported that we are advancing with the website. Our Facebook page is up & running.
Full Board is asking for an updated report on where she is with the process.
Camping:Arland stated there were some issues, which can be handled by the County, they have a camping ordinance.
Finance:
This item was discussed in the Treasurer’s report.
Forestry and Outlots:
DNR sponsored a FireWise meeting last month, many different entities were present. It was a well attended meeting.
Two Association members had their contractors come into the compost site with twenty loads of sand, for which they had an agreement with our crew. It turned out they totally disrespected the agreement and damaged the site. We hired Cecil Excavating to repair the damage and we then billed the members
.Nominating:
The Committee brought forward a Standard Operating Procedure for the counting of the director ballots. A Board member updated the revised SOP, we approved it via an email vote.
Motion by Nominating Committee to ratify the Standard Operating Procedure that was approved by the Board members. Motion carried. Karen will provide copy of the revised procedure.
Personnel:
Shelley reported that our two part time office employees are assisting with the Lodge hours to the best of their ability during the absence of the full time employee. The absent employee is medically cleared to come back to work on Monday.
Property Sales:
Nothing to report. Will report next month on completion of purchases.
Purchasing:
Nothing to report.
Roads and Security:
Shelley attended the FireWise meeting also. Many public safety personnel were unaware that we had evacuation routes. We will provide a key to these gates for all relevant emergency vehicles, They will remain with the vehicles, not a specific person, and the appropriate department head will be responsible for ensuring the keys are only used as appropriate.
Other Business:
LLPOA will be present at the Lake Faire; Karen D. will reach out to LLPRD for coordination.
We permit access to our Beach Clubs with a written doctors notice of the physical handicap for which a motorized vehicle can be used. A request came in for a permit to access a beach club with a standard riding lawn mower.
Motion by Jim Skulstad to approve a lawn mower as a handicap vehicle to access a beach club. Second by Stan Wilson. All in favor – none. Karen Bowman Dillenburg abstained. Motion denied.
Beach Club will revise the Beach Club Conditions and Conduct document dated 7-08-2016.
Karen Bowman Dillenburg made a motion to adjourn the meeting, seconded by Steve Savage. Motion carried.
Meeting adjourned.
Submitted by:
Shelley Williams, Secretary
Board of Director