LLPOA Board of Directors Meeting
Minutes for April 19, 2024
Board Members Present:
Steve Savage via Zoom, Randy Roesner, Stan Wilson, Karen Bowman-Dillenburg, Shelley Williams, Gregg Malmstrom, Steve Kastning, Jim Skulstad
Board Members Excused:
Arland Dillenburg
Visitors:
Kristin Allen, Darin Tiedt, Lynn Robbins
Visitors Comments:
Lynn Robbins introduced herself as a member running to the Board and observing. Kristin Allen confirmed that they are going to schedule another website meeting, and she asked if the QR code for responsible boating could be migrated to the new website. Kristin was asked to supply a working copy of the videos and QR code and they can be replaced. Darin Tiedt said he was just at the meeting to observe.
LLPRD:
The Lake District is working on getting what they need for boat patrol. They are working to get boat patrol for every weekend through the Summer. It is planned to have Tribal Conservation join the patrol. Boater Safety is June 24th to June 28th here at the lodge. The state is talking about control and restriction on wake boats. There was a discussion about patrolling.
MCTA:
Tabled until Jim Skulstad arrives.
Approval of Minutes of Board Meeting March 8, 2024:
Stan Wilson made a motion to approve the minutes as printed for March 8, 2024. Steve Savage seconded the motion. Some changes to the minutes were requested. Stan Wilson made a motion that the corrections be made to the minutes as presented by Karen Dillenburg and they be approved at the next Board meeting. Gregg Malmstrom seconded. Motion carried.
Approval of Disbursements:
Karen Bowman-Dillenburg made a motion to approve the disbursements for March 2024 and April 2024. Gregg Malmstrom seconded. The Associated Bank bill was questioned. Thomas said it was for the credit card. There was a question about a $200 additional payment to Alex Peters. Thomas pulled the bill for the Board to review. The Quill billing was questioned, and it was said it was for office supplies. The Board discussed getting the paperwork out sooner and include the credit card statement if available. Motion carried.
Outside Managers Report:
Dave Walton is back to work full time. If he is needed at the meeting he can be requested to attend. Dave did a special assessment of work that needs to be done and put it into a report. The Compost Site was opened early.
Office Managers Report:
Thomas Strebel said the Smoke Signals deadline is May 10th. Thomas asked the Treasurer if he wanted to contact the accountant about the taxes being done or if he should do it. The Treasurer said that they will have to have the audit done. Everything that needs to go in the mailing must be approved today so it can go to the printer.
Action Items:
The Vice President proposed an information request form and a policy for when information is requested. The Board discussed the proposal. Shelley Williams made a motion to table the discussion on the information request policy. Stan Wilson seconded. Motion carried.
The proposed bylaw on rental property was passed out and discussed. Stan Wilson made a motion to approve the bylaw change to be presented to the membership. Gregg Malmstrom seconded. It was stated that complaints have not been looked at in the past unless the person signed the complaint. Also, they are being asked to vote on a change that was just distributed at the meeting. It is a bit of rushing things through. Five voted yes and two were opposed. Karen Bowman Dillenburg said she voted no because she felt the information was not presented to the Board in a timely fashion and had no real data to support it. Motion carried.
The Treasurer passed out the proposed budget to present to the membership and went over it. The Board discussed the budget. Since there are a lot of decisions to be made going into the annual meeting, changing the annual meeting to June 29th, and holding focus group meetings June 1st and 8th was discussed. Gregg Malmstrom made a motion to accept the 2025 proposed budget for a total of $641,144 inclusive of the increase in annual dues. Randy Roesner seconded. Five voted yes and two were opposed. Karen Dillenburg said the Board has not been given sufficient time to review it and get full clarification on all possible questions. Steve Savage said they are asking him to vote on a budget that he has not been given, voting on a lobbyist without publicly discussing it at the Board, and they are doubling the budget without a public discussion. Jim Skulstad said he feels that the LLPOA Board needs to operate and adhere to the mission statement. The mission statement says to protect for the use of all members, and he feels that that has not been done in the past. The Board is now taking steps to make that happen where it relates to taxation. Motion carried. Gregg Malmstrom made a motion to change the annual meeting from Saturday June 8th to Saturday June 29th and include focus group meetings held June 1st and June 8th starting at 10 am at the lodge. Randy Roesner seconded. Motion carried.
MCTA
The MCTA has multiple people doing research for data relevant to what is happening in the County. They are continuing the excessive claim lawsuit. They are communicating with their members.
Committee Reports:
Architectural:
Dave Walton has been fielding the questions. He has not gotten the bylaw changes set up for Architectural yet.
Beach Clubs:
Changes were made to the Beach Club rules to be included in the annual mailing. Council Hill was asked how they want their dock set up and the majority prefer a T shape.
Buildings and Grounds:
Progress has been made with the flagpole project. The layout has not been decided. The only thing promised was their name would be on the brick. The lower shop temporary bracing is fine in the lower shop but will need to be addressed in the future. They will be getting the air conditioning unit checked out.
By-Laws & Legal:
Already discussed under Action Items.
Communication:
The website has been copied to the new platform. The speed issue of the old website is being addressed. There were several databases that are saved on the server and the Board agreed to have the information deleted. A solution to web crawlers will be presented at a later meeting. There is teamwork with the Lake District on the website. There was a discussion about switching the hosting site.
Camping:
The Legal committee was asked to see if the Camping Rules could be removed from the bylaws and made into rules. The Legal Committee has not checked with Legal counsel yet but will do it next week. There was a discussion on whether to do this and if it should be presented at the annual meeting. Karen Dillenburg made a motion to remove the camping rules from the bylaws if supported by legal opinion. Stan Wilson seconded. Motion passed with two opposed. Jim Skulstad would like to understand their ability to issue a fine or penalty if needed.
Finance:
Already discussed.
Forestry and Outlots:
The FireWise trail in Medicine Hat and Bent Tree is being torn up by ATVs and creating significant work for Dave Walton. They keep tearing it up. Dave puts stumps and pole up to block their access and they keep tearing them out. It was presented to the Tribal Community Development that the path is going to be restricted for use as an emergency route. A proposal will be presented to the Tribal Community Development to assist monetarily for repairs if the Board requests this. The Board discussed the Evacuation routes and the violators. They are going to talk with Dave about what he can do.
Nominating:
A post was put out on Facebook inviting people to run for the Board. There are 5 people running for the Board. It was pointed out that Mark Schoen is also running for the Board, making 6.
Personnel:
Nothing to report.
Property Sales:
Only one lot left.
Purchasing:
Steve Kastning talked about Dave’s rich mahogany desk, and invited the Board members to check it out when they leave.
Roads and Security:
Nothing to report.
Other Business:
None
Officers Reports:
President Steve Kastning:
Nothing to report.
Vice President Gregg Malmstrom:
Nothing to report.
Closed Session:
Motion by Steve Savage made a motion to go into Closed Session. Second by Karen Boman- Dillenburg. Motion Carried.
Motion by Greg Malmstrom to come out of Closed Session, seconded by Stan Wilson. Motion Carried.
Motion to Adjourn by Shelley Williams, Seconded by Stan Wilson. Motion carried.
Meeting Adjourned.
Next meeting is Friday, May 10, 2024, at 3:00 p.m
Submitted by:
Shelley Williams, Secretary
Board of Director