LLPOA Board of Directors Meeting
Minutes for May 10, 2024
Board Members Present:
Steve Savage Randy Roesner Stan Wilson Karen Bowman-Dillenburg Shelley Williams Gregg Malmstrom Steve Kastning Jim Skulstad Arland Dillenburg
Visitors Comments:
No visitors
LLPRD:
Nothing new to report.
MCTA:
They are having an all members meeting on the 18th.
Approval of Minutes of Board Meeting March 8, 2024 & April 12, 2024:
Karen Bowman-Dillenburg made a motion to approve the minutes as printed for March 8, 2024. Steve Savage seconded the motion. Motion carried.
Gregg Malmstrom made a motion to approve the minutes as printed for April 12, 2024. Karen Bowman-Dillenburg seconded. Motion Carried.
Approval of Disbursements:
Steve Savage made a motion to approve the disbursements for April 2024 and May 2024. Shelley Williams seconded. Motion carried.
Outside Managers Report:
The Board discussed the delivery program and how much was done. It was pointed out that time sheets should be broken down to be more precise to get direct cost to Beach Clubs. Karen Bowman-Dillenburg is going to talk to Dave Walton.
The Board went over the $100 Safety glasses reimbursement policy and discussed changes. Randy Roesner made a motion to reimburse 50% match up to $300 with half having to be given back if the employee leaves within a year after reimbursement. Jim Skulstad seconded. Motion Carried.
The Board discussed safety equipment. Dave is going to be asked to go over the safety equipment for the employees. Day to day safety plans should be implemented.
Office Managers Report:
Thomas Strebel said the articles for the Smoke Signals is due. He reminded Steve Kastning that they need a president’s letter. Thomas reminded the Board that they need to get the stuff to the printer to get out for the Annual mailing. He asked that they get the items to go into the mailing to the office by the 15th. It was confirmed that the new Beach Club rules will be placed in the mailing and Smoke Signals.
Action Items:
The Document was passed out and read to the Board concern meeting parameters including budget presentation and bylaw change presentation. It was tabled to be discussed in closed session.
Committee Reports:
Architectural:
There has been an increase in architectural inquiries, but buildings are a little slower this year. There were a couple inquiries about Rubbermaid sheds. Dave Walton handles most things in the office.
Beach Clubs:
Changes were made to the Beach Club rules to be included in the annual mailing and Smoke Signals. It was confirmed that waterproof stickers were ordered. The Board discussed the charge for a Beach Club sticker and people who have access to more than one Beach Club.
Buildings and Grounds:
In spring, they will be getting the HVAC system checked.
By-Laws & Legal:
The lawyer submitted a letter with their opinion on taking the Camping rules out of the Bylaws. Stan Wilson made a motion per the Attorney’s opinion; they should not be taking anything out of the bylaws and converting them into rules and opinions. Jim Skulstad Seconded. It was decided that they do not need to make a motion to do nothing. The Board discussed the attorney opinion and if they should take camping out of the bylaws. The last month’s motion and attorney’s opinion was read and it was agreed not to continue with the camping proposal.
Communication:
The website is being duplicated and rebuilt. Services provided by Network Solutions was gone over and it was recommended that they do not renew Weebly. The hosting has renewed for three years and it was recommended that they drop the rebuilt website drop it back on the hosting that it was already paid for. All the auto renewals were shut off and it will be discussed when the renewal time comes. A concern about an email not being received was presented and if the emails sent to the legendlake.info email accounts and be seen by others. The negative comments on the Legend Lake community page and Menominee let’s talk page was discussed.
Two focus group meetings were held and the process was gone over. The taxation issue is one of the most important things. Safety concerns, retail enhancement, and a five year plan were other issue brought up. They also suggested enforcement of the bylaws, water safety, Beach Club problems, and volume discount services. The Board needs to communicate on what they are working on and they discussed the process. Quarterly focus group were suggested.
Camping:
Nothing to report
Finance:
Nothing to report
Forestry and Outlots:
The Forestry program needs to be reviewed
Nominating:
Nominating wants to review the bios before they are sent out.
Personnel:
Nothing to report.
Property Sales:
Only one lot left.
Purchasing:
Nothing to report.
Roads and Security:
Logistics are still being worked on to get keys out to emergency services.
Other Business:
The flag and paver project is really close to be offered to the membership. They are going through the Association website to sell them. No date has been set; they will see what the membership thinks and go from there.
The Board went over the hiring for tree cutting process. The president approved the person cutting the trees because the person agreed to charge $100 a tree no matter the size of the tree and this was a good price. The Board discussed the cutting process and conflict of interest issue
Closed Session:
Motion by Steve Savage made a motion to go into Closed Session. Second by Jim Skulstad. Motion Carried.
Closed Session
Motion by ?????? to come out of Closed Session, seconded by ???????. Motion Carried.
Discussion over procedures were discussed through the president’s direction looking to resolve the concerns brought forward.
Motion to adjourn by Steve Savage, Seconded by Randy Roesner.
The Board discussed the June meeting. It was agreed the officers should continue on until the July meeting when new officers are selected.
Meeting Adjourned.
Next meeting is Friday, June 14, 2024, at 3:00 p.m.
Submitted by:
Shelley Williams, Secretary
Board of Director