LLPOA Board of Directors Meeting
Minutes for February 14, 2025
Board Members Present:
Steve Kastning, Jim Skulstad, Shelley Williams, Gregg Malmstrom, Darin Tiedt, Steve Savage, Karen Bowman-Dillenburg
Board Member Excused:
Randy Roesner, Stan Wilson
Visitors Comments:
No visitor’s comments.
LLPRD:
The District is filing for spraying-lake weed control for 2025. Lake Fair is August 16th. They are trying to get Tribal youths to take the Boater Safety Class.
The Board discussed the renewal of the contracts with Lake District. Karen Bowman-Dillenburg made a motion to accept the proposed contract from the Treasurer starting January 1, 2025. Jim Skulstad seconded. Motion carried.
MCTA:
The MCTA was in court to review the dismissal claims by the County and school District. The judge ruled the court would not accept any of the dismissals. In an effort to improve communications, the MCTA is having a meeting to initiate an ambassador program to keep members informed.
Approval of Minutes of Board Meeting of January 10, 2025:
It was questioned if a Board votes on a motion, does the committee have the right to override that decision. It was said no, they are working under guise of the Board’s voted approval. The change made to the property prices was pointed out. Gregg Malmstrom made a motion to approve the minutes for January 10, 2025, as written. Steve Savage seconded. Motion for approval of minutes carried with Karen Bowman-Dillenburg abstaining. The Board discussed why there was a change in the listed lot pricing versus what was previously approved at the October Board meeting. The Property Sales Committee is going to discuss the lot pricing and present any potential changes to the Board for review. In the meantime, Steve Kastning will change the advertised price to what was previously approved by the Board at the October 2024 meeting.
Approval of Disbursements:
Gregg Malmstrom made a motion to approve the disbursements for January and February 2025. Steve Savage seconded. The Walgreens charge was questioned. Thomas said it was for the employees Christmas gift cards. The charge for Farm Inn on Main was questioned. Thomas said the people who went to the Roberts court case went to breakfast. The Smartsign billing was questioned. Thomas said it was for the compost hang tags for 2025. The number of attorneys the LLPOA has retained was questioned and how these attorneys are being utilized. One attorney is being used for the Roberts case, one is used for foreclosures, and one is for the ongoing lawsuit. Motion carried.
Outside Managers Report:
Outside crew is off.
Office Managers Report:
Thomas Strebel said the Smoke Signals will be sent in on Monday, so submit anything that needs to go in the Smoke Signals by Monday. Thomas said he has been working on deposits so he has not had time to enter the budget for the budget versus actual report. Whatever the Board wants to put into the Annual mailing needs to be finalized at the April meeting. So if they should discuss things at the March meeting and finalize it at the April meeting so it can be sent to the printer. Stan Wilson will be asked to supply a 2026 budget draft 2 weeks prior to the March meeting for review.
Committee Reports:
Architectural:
Architectural had a meeting to go over unifying the bylaws and County ordinances. Jeremy Johnson was bringing to the County Board and it was tabled at the January meeting. He will present it at the February meeting. The bylaw changes proposed are more correcting verbiage. They are working to accept digital copies and only ask for one blue print. The building plans will be kept forever.
Beach Clubs:
Still have a lot of clean up ahead. The Board is looking at the fencing because a lot needs to be replaced. They are discussing if they really need the fencing. The committee is going to put together a proposal for the fencing. The Board discussed the brush pile in Big Sky. It was determined the brush pile was not on LLPOA property. A question was posed as to whether there are any outstanding contracts for the continued Beach Club clean-up. Steve Kastning stated there was approximately $25K outstanding. The question was asked for any outstanding contracts to be presented, reviewed and approved prior to any work being initiated. The bidding process and the thresholds requiring bids were discussed by the Board. Karen Bowman-Dillenburg stated that she thinks for an expenditure of this size bids for the work should be asked for. Steve Kastning stated he would put together a quote process and tentative threshold to present at the March meeting for Board review.
Buildings and Grounds:
The walk the lake event is coming up and Kristin Allen had sent a message to a Board member about who is locking up. It was directed to have Kristin talk with the office. Thomas said on the day of the event we give a number to the person to call once the event is complete. The Board discussed the archiving the information in the file cabinets. Shelley Williams and Karen Bowman-Dillenburg are going to work together on it to outline things.
By-Laws & Legal:
The ongoing, pending case is going the Wisconsin Supreme Court for certification because it did not have precedence to decide on the issue of dues.
Karen Bowman-Dillenburg made a motion to amend the agenda to go into item 13, closed session. Gregg Malmstrom seconded. Motion carried. Board went into closed session.
Darin Tiedt made a motion to go out of closed session back into open meeting, Steve Kastning seconded. Motion carried.
Steve Savage made a motion to approve the wage restructuring discussed in closed session. Karen Bowman-Dillenburg seconded. Motion carried.
Communication:
The website has remained up for 99.5% of the time. Website traffic is continuing to grow. It was determined that the members pay less than $5 for postage. There are reimbursement from LLPRD and MCTA to covers the other postage costs. They are looking to allow unique user names and passwords to facilitate increase functionality of the website.
Camping:
No report.
Finance:
An initial 2026 budget draft needs to be submitted to the Board for review 2 weeks prior to the March meeting.
Forestry and Outlots:
The Forestry and Outlots committee had a meeting with the DNR and the request for an $8,000 grant to spend on fuel reduction was approved with stipulation that this be completed by an outside contractor by the first week in November. The committee will need to submit a paid bill to the DNR for reimbursement. More checks for MFL logging came in.
Nominating:
The committee is going to start getting the word out.
Personnel:
No report.
Property Sales:
Discussed earlier
Purchasing:
No report.
Roads and Security:
No report.
Other Business:
Closed Session:
The Menominee School District made a request to the Board for a contribution for an athletic and scholarship fundraising event. The Board denied the request.
Motion to adjourn was made by Steve Savage. Karen Bowmen-Dillenburg seconded. Motion carried
Next meeting is Friday, March 14, 2025, at 3:00 p.m.
Submitted by:
Darin Tiedt, Secretary
Board of Director