Minutes for December 8, 2023
Board Members Present:
Steve Savage Randy Roesner Stan Wilson
Steve Kastning Jim Skulstad Karen Bowman-Dillenburg-excused
Shelley Williams Gregg Malmstrom Arland Dillenburg-excused
Visitors: None
Visitors Comments: None
LLPRD:
Gregg Malmstrom reported that Arland Dillenburg will be resigning from LLPRD. It is the end of their season; equipment is put away & winterized. Shared about the pipe from Sand Lake.
Going forward LLPRD will stay on the agenda.
Approval of Minutes of Board Meeting November 10, 2023:
Gregg Malmstrom made a motion to approve the minutes of November 10, 2023. Jim Skulstad seconded the motion. Motion carried – minutes approved.
Approval of Disbursements:
Gregg Malmstrom made a motion to approve the disbursements for November and December 2023. Stan Wilson seconded. Discussion on Torborg’s invoice for fencing for next year’s fencing. Steve Savage’s check is for the wildflower purchase reimbursement. Motion carried.
Outside Managers Report:
A written report was given to the Board to review. No additional questions.
Office Manager Report:
Thomas shared with the Board that the 2024 dues letter went out. Dues are starting to come back. Nothing more to add.
Action Items:
Steve Kastning discussed the monogrammed brick & flagpole project. Randy Roesner has been assisting Steve with logistics. Schneider Landscaping has been very helpful with discussions on this project. This is a self-funding project from the sale of 217 brick sales @$250 per brick. The purchase of the flag poles will be coming from a commercial grade vendor. With internal cabling and mechanisms. We will need flag protocol for the Association. Schneider Landscaping has offered the labor (free) for this project. Waiting for a site plan/illustration.
Steve thanked the Board for their support with this project.
Request for use of the Lodge from a non-association member, the First Annual Mack’s Bait Shop on Hwy VV for a fishing derby. Damage to the building was a concern with Board members.
Motion by Stan Wilson to approve the rental to Mack’s Bait with full disclosure of rules. Second by Steve Savage. Motion carried.
Officers Reports:
President Steve Kastning:
Nothing to report.
Vice President Gregg Malmstrom:
Nothing to report.
Secretary Shelley Williams:
Nothing to report.
Treasurer Stan Wilson:
Nothing to report.
Committee Reports:
Architectural:
Jim Skulstad shared that they met with Jeremy Johnson and are looking at getting our Bylaws more aligned with the County rules. Next meeting is January 16, 2024, at 2pm. Looking for a Bylaw change for the 2024 annual meeting. LLPOA asked that the County send permit requests/questions to us first before they discuss the new permit, as this has been causing multiple conflicts. The shed variance for Asmuth/#17 Council Hill, the Committee did grant a variance for 8ft. from the lot line & smaller shed square ft.
Beach Clubs:
No report
Buildings and Grounds:
Items were discussed earlier in Action Items
By-Laws & Legal:
Nothing to report
Communication:
Communication had a meeting with LLPRD, they had concerns about their input. The team made a logo change on the website. Our logo integrates both LLPOA & LLPRD. They are looking to make a permanent change to our logo, and they will put a timeline together.
They are looking for another web developer. There is a difference between developer & maintenance of a website. LLPRD will be splitting the web cost. Calendar listings require a fee to be charged, if they are a company, or if it is not a LLPOA event.
Camping:
Nothing to report
Finance:
Stan Wilson & Steve Kastning have been talking with Dave Walton about everything including the five-year plan. Preliminary budget will be coming for the next Board meeting.
Forestry and Outlots:
The DNR has come back with questions about the Firewise program, they were not happy with the community outreach. We accommodated that by the flyer insert in the annual dues mailing to all LLPOA members.
Nominating:
Nothing to report.
Personnel:
The Personnel committee has an application for the on-call part-time office staff position which is on hold.
Property Sales:
Only one lot for sale on Straight Arrow by the LLPOA.
Purchasing:
We bought a new dumper box for our existing truck.
Roads and Security:
Nothing to report. Discussion on adding a camera/security system to the new flagpole area.
Other Business:
The board discussed adding MCTA to the agenda going forward. Jim Skulstad shared that the Association needs to protect members’ rights and that would include the tax situation.
Proper discretion with information will be used. Steve Kastning will be sending out to Board members the MOU with MCTA for everyone to review. It will be added to the agenda going forward.
Closed Session:
Motion by Steve Savage to go into Closed Session. Second by Shelley Williams. Motion Carried.
Closed Session
Open Session:
Motion by Gregg Malmstrom for a 3% (three) wage increase for all LLPOA employees for 2024 effective first pay period of 2024. Second by Randy Roesner. No discussion. Motion carried,
Motion by Gregg Malmstrom to use the old Smoke Signals commission schedule for employees that work on the Smoke Signals. Second by Jim Skulstad. One abstention, one no. Motion carried.
The Personnel Committee will be working on implementing a merit policy for employee wage increases.
Stan Wilson made a motion to adjourn the meeting. Jim Skulstad seconded. Motion carried.
Meeting Adjourned.
Next meeting is Friday, January 12, 2024, at 3:00 p.m.
Submitted by:
Shelley Williams, Secretary
Board of Director