Minutes for February 9, 2024
Board Members Present:
Steve Savage via Zoom, Randy Roesner, Stan Wilson,
Jim Skulstad, Karen Bowman-Dillenburg, Shelley Williams,
Gregg Malmstrom
Board Members Excused:
Arland Dillenburg, Steve Kastning
Visitors:
Dave Walton
Visitors Comments:
No comments.
LLPRD:
Steve Schuh is going to be taking over for Arland. Deputy Jamie Dins will be coming back as a patrol officer on the lake, so they should have coverage on the lake this summer. The Lake District is going to continue to look at options for the patrolling of the lake. The Boating Safety is schedule for the 24th of June. There is going to be a minimum about of treatment this year. They are waiting for the approval for the lake grant from the DNR.
MCTA:
The execution plan is being worked on between the Association and the MCTA. They went over the things that the County has been doing wrong. They are going to have a mandatory Board meeting on February 19th to discuss the action plan. There was a discussion about how to get various entities to work together. The main concern is the County processes.
Approval of Minutes of Board Meeting January 19, 2024:
Steve Savage made a motion to approve the minutes of January 19, 2023. Karen Bowman-Dillenburg seconded the motion. Karen Bowman-Dillenburg made some corrections to the minutes. Steve Savage made a motion to approve the minutes with the amended updates. Karen Bowman-Dillenburg seconded. Motion carried – minutes approved.
Approval of Disbursements:
Karen Bowman-Dillenburg made a motion to approve the disbursements for January 2024 and February 2024. Steve Savage seconded. Motion carried.
Outside Managers Report:
Dave Walton presented his compost dump truck delivery service proposal. The Board discussed the proposal and who could take advantage of it. Steve Savage made a motion to go forward with Dave Walton idea of delivery of soil and compost to be planned and organized by the forestry committee and put forward at the next meeting with potential input in the next Smoke Signals that this is coming. Karen Bowman-Dillenburg seconded. Motion carried.
Office Managers Report:
Thomas said that anything that they want to put in the Smoke Signals has to be submitted by the beginning of next week. Everything that the Board wants to include in the Annual Mailing, has to be approved at the April meeting. So they can get it printed and mailed by the middle of May.
Action Items:
Beach Club Rules:
There were some issues at the Medicine Hat and Mallard Bay Beach Clubs. Someone has made a pathway from the back of their lot, through the outlot, to the Beach Club. They used a plow and dug up some of the grass at the Mallard Bay Beach Club. Someone has cut down trees to make a path to get to the path to the Medicine Hat Beach Club and FireWise road. Ruts are being created in the FireWise evacuation route. These issues are being address with Pat Roberts and the Tribe.
The Board discussed the changes proposed to the Beach Club Rules. It was proposed to put up ‘Private Property, No Trespassing’ signs on the Beach Club and problem areas. The Board discussed the posts put on Beach Clubs and the proposal to register their boats and all watercrafts every year. The Beach Club Rules are going to be revised and brought to the next meeting.
The Board discussed garbage cans at some Beach Clubs or signs to haul out their own garbage. There was a discussion about Beach Club access.
It was suggested and discussion to try and move the gate from at the end of the road to the entry of the Beach Club.
Committee Reports:
Architectural:
Architectural committee and Karen met with Jeremy Johnson to discuss some of the bylaws to align with the County. Jeremy Johnson provided where the bylaws overlapped with the County. Steve Kastning is going to go through and propose changes in some wording to align some rules with the County. The same is planned for camping.
Beach Clubs:
No report
Buildings and Grounds:
No report
By-Laws & Legal:
The committee is going to be looking at putting in punitive damages into the bylaws along with the proposed architectural and camping changes.
Communication:
A new source is going to pick up the website. It was found that the website is a set wireframe the website was put into and there are many pieces that they don’t need which is bogging down the website. The site is going to be redone for a $1000 flat rate. The things most people look for on the website is the clubs, followed by the Smoke Signals and the news. Access to the site is about half phone and half computer and 6% tablets.
Camping:
The Chair is going to meet with Jeremy Johnson when he gets back from vacation.
Finance:
Will be working on the budget next week.
Forestry and Outlots:
Wes Fredricks will not going to do forestry anymore. Thomas said Wes dropped off a file folder on the forestry.
Nominating:
Nothing to report.
Personnel:
Creating a comprehensive plan for hiring. They acquired documentation for doing performance evaluations and merit pay. The committee will be working on updating the job description.
Property Sales:
Only one lot left.
Purchasing:
Nothing to report.
Roads and Security:
Nothing to report.
Other Business:
Officers Reports:
President Steve Kastning:
No report.
Vice President Gregg Malmstrom:
Nothing to report.
Closed Session:
Motion by Randy Roesner to go into Closed Session. Second by Jim Skulstad. Motion Carried.
Closed Session
Meeting Adjourned.
Next meeting is Friday, March 8, 2024, at 3:00 p.m.
Submitted by:
Shelley Williams, Secretary
Board of Director